PineLeap Early Access

Privacy Policy

Last updated: 21 May 2026

This version includes stakeholder-category information captured from QR codes or page links, such as investor, partner, media, customer, founder, or general early access interest.

1. Who we are

PineLeap is an early-stage product currently operated by TriValue Limited, a company registered in the United Kingdom.

For the purpose of UK data protection law, including the UK GDPR and the Data Protection Act 2018, TriValue Limited is the data controller for personal data collected through the PineLeap early access website and related forms.

In this Privacy Policy, references to “PineLeap”, “we”, “us” or “our” mean PineLeap as operated by TriValue Limited.

2. What this Privacy Policy covers

This Privacy Policy explains how we collect, use, store and protect personal data when you:

  • visit the PineLeap website;
  • sign up for PineLeap early access;
  • submit your name and email address;
  • scan or use a stakeholder-specific QR code or link;
  • confirm that you have read and understood this Privacy Policy;
  • provide consent or acknowledgement through our website or related form.

At this stage, PineLeap is primarily collecting early access interest from users in the United Kingdom and from people we meet through events, introductions, stakeholder conversations, and related engagement activities.

3. Personal data we collect

3.1 Information you provide directly

When you use the PineLeap early access website or related form, we may collect:

  • your first name;
  • your last name;
  • your email address;
  • your role, company name or organisation, if requested in future forms;
  • any message or information you choose to submit through an early access form.

3.2 Stakeholder category and source information

Some PineLeap early access links or QR codes may include a stakeholder category or source identifier. This helps us understand the context in which you requested access and respond more appropriately.

This may include:

  • stakeholder category, such as investor, partner, media, customer, founder, event attendee, or general;
  • source or page identifier, such as pineleap-early-access;
  • QR code or link source, where applicable;
  • campaign, event, or referral context, where applicable;
  • the page URL or referral information associated with the submission.

For example, if you scan a QR code intended for investors, the form submission may record the stakeholder category as “investor”. If no category is available, we may record the category as “general”.

We use stakeholder category information to manage and prioritise early access interest. It is not intended to make automated decisions about you or to infer sensitive personal characteristics.

3.3 Privacy Policy acknowledgement and consent record

When you confirm that you have read this Privacy Policy, we may collect and store a record of that confirmation. This may include:

  • the name and email address used for the early access request;
  • the date and time of your acknowledgement;
  • the version of the Privacy Policy you accepted;
  • a consent or acknowledgement status;
  • stakeholder category and source information linked to the submission;
  • technical information linked to the submission, such as IP address, browser type, device type, operating system, and user agent;
  • any system-generated identifier linked to the submission.

We collect this information so that we can keep an accurate record of when and how you confirmed that you had access to, and acknowledged, this Privacy Policy.

3.4 Technical website information

When you visit the PineLeap website, we may automatically collect limited technical information, including:

  • IP address;
  • browser type and version;
  • device type;
  • operating system;
  • referral source;
  • pages visited;
  • approximate time of visit;
  • basic usage and performance data.

This information helps us keep the website secure, understand early interest in PineLeap, and improve the user experience.

4. Why we use your personal data

We use your personal data for the following purposes:

Purpose Personal data used
To register your interest in PineLeap early access Name, email address, submitted form details
To contact you about PineLeap updates, launch information or early access opportunities Name, email address
To manage and prioritise early access requests Name, email address, stakeholder category, source/page identifier, event or referral context where available
To understand the type of stakeholder interest PineLeap is receiving Stakeholder category, QR/link source, campaign or event context, basic usage data
To confirm that you acknowledged this Privacy Policy Name, email address, timestamp, policy version, consent status, stakeholder/source details, technical submission details
To protect the website from misuse, spam or security threats IP address, device/browser details, logs, form metadata
To improve the PineLeap website and early access experience Website usage, technical data, stakeholder category trends
To comply with legal, regulatory or record-keeping obligations Consent records, contact records, technical logs where relevant

5. Our lawful basis for using your personal data

Under UK data protection law, we must have a lawful basis for processing your personal data. Depending on the specific activity, we rely on the following lawful bases.

5.1 Consent

We rely on your consent where you actively choose to:

  • submit your name and email address for early access updates;
  • confirm that you have read and acknowledged this Privacy Policy;
  • agree to receive PineLeap-related communications.

You can withdraw your consent at any time by contacting us using the details in this Privacy Policy.

5.2 Legitimate interests

We may rely on legitimate interests where we use limited personal data to:

  • operate and improve the PineLeap website;
  • understand early market interest;
  • understand which stakeholder categories are engaging with PineLeap;
  • prioritise and manage early access engagement appropriately;
  • protect the website from misuse or security threats;
  • keep basic records of early access requests;
  • manage our product development and launch planning.

When we rely on legitimate interests, we only use personal data in a way that is necessary, proportionate and not unfair to you.

5.3 Legal obligation

We may process personal data where necessary to comply with legal or regulatory obligations, including data protection record-keeping and responding to lawful requests.

6. Early access communications

If you provide your email address for PineLeap early access, we may contact you about:

  • your early access request;
  • PineLeap product updates;
  • launch announcements;
  • user research opportunities;
  • invitations to test or preview PineLeap;
  • relevant updates about PineLeap’s availability.

We may use your stakeholder category to make our communications more relevant. For example, an investor may receive a different early access follow-up from a partner, media contact, customer, or founder.

We will not sell your email address to third parties. You can opt out of non-essential PineLeap communications at any time by using the unsubscribe option, where available, or by contacting us directly.

7. Privacy Policy acknowledgement

Before submitting an early access request, you may be asked to tick a box or otherwise confirm that you have read this Privacy Policy.

Suggested form wording: “I agree to PineLeap contacting me about early access and confirm that I have read the Privacy Policy.”

Where this acknowledgement is recorded, we may store the name, email address, timestamp, Privacy Policy version, stakeholder category, source/page identifier, IP address, device/browser details, and related technical information as evidence of the submission.

8. How long we keep your personal data

We will only keep your personal data for as long as reasonably necessary for the purposes described in this Privacy Policy.

Data type Retention approach
Early access name and email address Kept while PineLeap is in early access or until you unsubscribe/request deletion, unless a longer period is needed for legitimate record-keeping.
Stakeholder category and source/page identifier Kept with the related early access request for as long as needed to manage early access, understand stakeholder interest, and maintain basic submission records.
Privacy Policy acknowledgement record Kept for as long as needed to evidence consent or acknowledgement.
Technical logs Kept for a limited period for security, troubleshooting and analytics.
Communication records Kept while there is an active relationship or legitimate business need.

If PineLeap becomes a separately registered company or is transferred to another legal entity, we may update this Privacy Policy and notify affected users where required.

9. Who we share your personal data with

We may share your personal data with trusted service providers who help us operate the PineLeap website and manage early access requests.

These may include providers of:

  • website hosting;
  • form submission tools;
  • email delivery;
  • analytics;
  • security monitoring;
  • database or cloud infrastructure;
  • customer communication tools.

These providers may only process personal data for the purposes we instruct and, where required, under appropriate data processing agreements.

We may also share personal data where required by law, regulation, court order, or to protect our legal rights.

10. International transfers

Some of our service providers may process personal data outside the United Kingdom.

Where this happens, we will take reasonable steps to ensure that appropriate safeguards are in place, such as:

  • using providers located in countries recognised as providing adequate protection;
  • using appropriate contractual safeguards;
  • relying on other lawful transfer mechanisms permitted under UK data protection law.

11. Cookies and analytics

The PineLeap website may use cookies or similar technologies to:

  • enable basic website functionality;
  • understand website usage;
  • improve performance;
  • protect against spam, fraud or abuse;
  • understand early stakeholder interest, including broad QR or link source performance.

Where required, we will request consent before using non-essential cookies.

A separate Cookie Policy may be provided where PineLeap uses analytics, advertising or tracking cookies beyond strictly necessary website functionality.

12. How we protect your personal data

We take reasonable technical and organisational steps to protect personal data from unauthorised access, loss, misuse or disclosure.

These measures may include:

  • secure hosting and infrastructure controls;
  • access controls;
  • encrypted connections where available;
  • limited access to submitted data;
  • monitoring for suspicious activity;
  • data minimisation;
  • internal record-keeping and accountability controls.

13. Your data protection rights

Under UK data protection law, you have rights in relation to your personal data. These may include the right to:

  • access the personal data we hold about you;
  • ask us to correct inaccurate or incomplete data;
  • ask us to delete your personal data;
  • ask us to restrict how we use your data;
  • object to certain types of processing;
  • request a copy of your data in a portable format;
  • withdraw consent where we rely on consent.

The rights available to you may depend on the lawful basis we rely on for processing your data.

14. Your right to withdraw consent

Where we rely on your consent, you can withdraw that consent at any time.

You can do this by:

Withdrawing consent will not affect the lawfulness of processing carried out before consent was withdrawn.

We may still retain limited records where necessary for legal, security or accountability purposes.

15. Complaints

If you have concerns about how we use your personal data, please contact us first so we can try to resolve the issue.

You also have the right to complain to the UK Information Commissioner’s Office, which is the UK regulator for data protection.

16. Changes to this Privacy Policy

We may update this Privacy Policy from time to time, especially as PineLeap develops beyond early access.

Where we make significant changes, we may notify users by email or by placing a clear notice on the PineLeap website.

The latest version of this Privacy Policy will apply from the date shown at the top of the document.

17. Contact us

For questions about this Privacy Policy or how your personal data is used, contact:

TriValue Limited
Operating PineLeap
Email: hello@trivalue.co.uk